General Recording Requirements

The following information outlines general recording requirements.

Documents Must Be Signed and Notarized

All signatures and notaries must be original. Photocopies can not be recorded unless they are certified copies from another recording office.

Notary seals must be legible and must include the expiration date, if applicable. If the name or names of the signer or signers or any notary public to any instrument to be recorded are not plainly typed or printed under the signatures affixed to the instrument, the Register of Deeds shall charge and collect a fee of $1 in addition to all other fees.

The legal description must include; if property is un-platted, a metes and bounds description including the section, township, and range. If the property is platted, the description must include lot, block, and subdivision.

Documents Must Be Legible

The document must be legible enough to reproduce a clear reproduction, this includes a print size which is legible WITHOUT manipulation (copying and enlarging the print). If a document is not legible enough to do so, an exact copy may be attached for recording and will be counted as additional pages.

The Register of Deeds may reject any document which is not legible enough to produce a clear and legible reproduction.

Real Estate Documents Are Recorded and Returned After Processing

Under most circumstances, recorded documents are processed and available for pick up, or placed in the mail, the business day following recording.

Fees to Be Paid at the Time of Filing

Fees are set by state statute KSA 28-115. Please, see filing fees.

Margin Requirement

Due to a software conversion, we are very limited in placing the recording information.
A 2.75 inch top margin is required for the first page of the document and .75 inch margin on every page after.